Planning, Administration and Finance

Staff Training and Development
  1. Deputy Vice-Chancellor (PAF)  -  Chairperson;
  2. Four (4) Deans/Directors nominated by Senate;
  3. Two (2) Senate Representatives;
  4. One (1) Non – Academic staff member;
  5. University Librarian;
  6. Medical Officer; and
  7. Registrar (PA)   -  Secretary.

Committee may Co-opt members as they deem necessary.

  1. To formulate and review the training policy in the University;
  2. To plan for staff training;
  3. To serve as a clearing house for all training programmes;
  4. To award scholarships received by the University;
  5. To receive and process applications for training;
  6. To draw up policies and criteria pertaining to appointments, appraisals, and promotions in the University and make recommendations to the Senate;
  7. To recommend rewarding of meritorious performance and recommend deserving cases to the promotion committee of the Council; and
  8. To deal with any other matters referred to it by Senate, the Vice-Chancellor or any other University committees.
Planning, Development and Establishment
  1. Deputy Vice-Chancellor (PAF)    –   Chairperson;
  2. Four (4) Deans/Directors nominated by Senate;
  3. Two (2)Senate Representatives;
  4. Dean of Students;
  5. University Librarian;
  6. Chief Medical Officer;
  7. Planning Officer;
  8. Legal Officer;
  9. Finance Officer;
  10. Estates Manager; and
  11. Registrar (PA)     –    Secretary.

(Committee may Co-opt members as deemed necessary)

  1. To make recommendations to the Senate on the planning and development of the University;
  2. To recommend to the Senate the level of staffing and expenditure for various departments of the University; and
  3. To perform other duties as may be referred to it by the Senate  and/ or the Vice-Chancellor from time to time.
Health, Recreation and Environment
  1. Deputy Vice-Chancellor (PAF)  –  Chairperson;
  2. Two (2)Senate Representatives;
  3. Chief Medical Officer;
  4. Finance Officer;
  5. Dean of Students;
  6. Registrar (PA)  –  Secretary; and
  7. Director of Sports.
  1. To deal with matters relating to health of students, staff and medical services that may be referred to the Committee;
  2. To recommend to the Senate on environmental and safety measures and policies to be adopted by the University;
  3. To develop and recommend internal standards and policies related to health, recreation and safety;
  4. To convey information and developments relative to these standards and policies to the University community;
  5. To monitor, evaluate, and prepare reports concerning University health, recreation and safety programmes;
  6. To ensure mechanisms are in place for systematic hazard identification and risk assessment;
  7. To submit an annual report of its activities to the Senate; and
  8. To deal with such other matters as the Senate may refer to the Committee from time to time.

 

Academic Affairs

Deans Committee
  • Deputy Vice-Chancellor (AA)       –     Chairperson;
  • Deans of Schools/Faculties;
  • Directors of Institutes/Centres/Directorates;
  • Director, Board of Postgraduate Studies;
  • University Librarian;
  • Dean of Students; and
  • Registrar (AA)      –      Secretary.
  1. To deal with matters that may properly be referred to it by the Vice-Chancellor or the Senate;
  2. To function as the University’s Admission Board in order to:
    1. Approve all applications for admission to the University for Undergraduate Courses and to make recommendations to University Senate from time to time on the University’s admission policy including the admission requirements and procedures;
    2. Review applications for admission from occasional students;
    3. Consider and approve as appropriate applications for inter/intra-School transfer of students;
    4. Administer all scholarship received by the University for undergraduate students; and
    5. To make recommendations to University Senate on regulations governing levels of fees and other regulations governing the Academic Programs.
  3. To consider and advise the Senate on regulations and guidelines on the curriculum in the Schools;
  4. To advise the Senate from time to time on broad matters of policy and principle regarding curricular; and
  5. To make recommendations to the Senate on proposals from Boards of Schools that may have implications for other Schools or for the systems in the University as a whole.

DEANS COMMITTEE CHAIRS

S/N

NAME

SCHOOL

 1.

Prof. Reuben OyooMosi

SAFS

 2.

Prof. Maria Adhiambo Onyango

SBE

 3.

Prof. Fred AnangweAmimo

SHS

 4.

Dr. Charles Oduke

SHSS

 5.

Prof. OmoloOngati

SMAS

 6.

Dr. Patrick OdhiamboHayombe

SSPNRM

 7.

Dr. Michael Oloko

SET

 8.

Dr. Pamela Raburu

SEDU

 9.

Dr. Regina Nyunja

SBPS

 10.

Dr. Silvance Abeka

SIIS

 11.

Mr. Kimwele Muneeni

S/LAW

Students Welfare, Catering & Accomodation Services Committee
  • Deputy Vice-Chancellor (AA)    –   Chairperson;
  • Dean of Students;
  • Chief Medical Officer;
  • Catering and Accommodation Manager;
  • Two (2) Senate Representatives;
  • Registrar (AA)   –   Secretary;
  • Estates Manager;
  • Finance Officer;
  • Director of Sports; and
  • Two (2) Students’ Representatives.
  1. To deal with such matters on students affairs as the Committee may deem appropriate;
  2. To deal with matters regarding the development of games and sporting facilities
  3. To make recommendations to the appropriate University committees on the above subjects;
  4. To allocate University Hostels bed space to bonafide students in accordance with pre-specified guidelines  approved by  University Senate from time to time;
  5. To advise Senate on Catering and Accommodation services;
  6. To advise Management Board on issues related to  Menus, Pricing Structure and relative value for money of meals provided by the cafeteria viz a viz market prices; and
  7. To advise Senate on the expansion of Hostel Accommodation facilities.
Student Disciplinary Committee
  1. Deputy Vice-Chancellor (AA) –  Chairperson;
  2. Dean of Students;
  3. Two (2) Senate Representatives;
  4. Two (2) Students representatives ;
  5. Registrar (AA)  –  Secretary; and
  6. Dean/Director/Chairperson of respective School/Faculty/Institute/Department.

In attendance
Legal Officer

  1. To deal with any matters referred to it by the Vice-Chancellor and the Senate or other committee and make recommendations to the Senate; and
  2. To deal with any other disciplinary cases of students and make recommendations to the Senate.
Library and Bookshop Committee
  1. Deputy Vice-Chancellor (AA)    –   Chairperson;
  2. University Librarian;
  3. Bookshop Manager;
  4. Four (4) Deans/Directors nominated by Senate;
  5. Public Relations Officer;
  6. Two (2) Senate representatives;
  7. Two (2) Students’ Representatives; and
  8. Registrar (AA)     –    Secretary.
  1. To assist and advise the Librarian on all matters relating to the Library;
  2. To make recommendations to the Senate on Library policy;
  3. To prepare and submit to Senate an annual report on the functioning of the University Libraries and the University Bookshop; and
  4. To make recommendations to the Senate with regard to the matters concerning the running of the Bookshop.
Industrial Training & Linkages Committee
  1. Deputy Vice-Chancellor (AA)    -  Chairperson;
  2. Four (4) Deans/Directors nominated by Senate;
  3. Two (2) Students’ Representatives;
  4. Director of Partnerships and International Affairs; and
  5. Registrar (AA)    -    Secretary.
  1. To act as a clearing house for links initiated by Departments, Institutes, Schools, Centers;
  2. To solicit and administer funds for linkages and Industrial attachments;
  3. Formulate and review regulations governing industrial attachment;
  4. To promote interchange, contact and co-operate with other universities, institutions, and industry;
  5. To study and make known the needs of the University and as far as possible, co-ordinate the means of meeting those needs with industry;
  6. Co-ordinate student exchange programmes;
  7. Formulate guidelines for Departments and Schools/Faculties on procedures to be followed in formulating links;
  8. Monitor, appraise, evaluate and review links periodically upon a set criteria;
  9. To protect Intellectual Property Rights of JaramogiOgingaOdinga University of Science and Technology  and its Staff;
  10. Make recommendations to the Senate concerning policies to govern linkages; and
  11. To deal with any other matters referred to it by the Senate, the Vice-Chancellor, or any other University Committee.
Teaching & Examination Time Tabling
  1. Deputy Vice-Chancellor (AA)   -  Chairperson;
  2. Deans of Schools or their representatives;
  3. Dean of Students;
  4. Students’ representative;
  5. Registrar (AA)   -  Secretary; and
  6. Time Tabling Coordinator.
  1. To liaise with all Schools and learning units to harmonize the examination and teaching time tables;
  2. To liaise with the Academic Division to ensure that learning resources are optimally and effectively utilized;
  3. To advise the Senate on the expansion of teaching facilities; and
  4. Advise on any matter that maybe referred to it by the Senate.
Boards: Schools, Institutes & Centres
Board Postgraduate Studies
  1. Director Postgraduate studies  –  Chairperson;
  2. Six (6) Representatives nominated by Senate from amongst persons holding the rank of  at least Associate Professor;
  3. The person, preferably a PhD holder, in charge of postgraduate studies in the relevant  School/Faculty/Institute under consideration; and
  4. Registrar (AA)  –  Secretary.

The Board shall report to Senate.

  1. There shall be a Board of Postgraduate Studies.
  2. The Director Postgraduate Studies shall be appointed by the Vice-Chancellor from amongst persons holding the rank of Associate Professor and above.
  3. The Director shall report to the DVC (AA).
  4. The Board of Postgraduate Studies shall perform the following functions:
  5. Co-ordinate postgraduate syllabi and regulations;
  6. Consider and recommend post graduate syllabi and programs to Senate;
  7. Admit  postgraduate students;
  8. Administer postgraduate scholarships;
  9. Administer postgraduate research grants;
  10. Administer and process  postgraduate theses, projects or research papers;
  11. Conduct and supervise postgraduate studies programmes;
  12. Verify final list of Postgraduate Degree awards;
  13. General welfare and discipline of postgraduate students; and
  14. Any other business as may be determined by the Senate from time to time.

 

Research, Innovation and Outreach Search publications

Board Outreach & Extension Services
  1. Deputy Vice-Chancellor (RIO)      -           Chairperson;
  2. Director , Centre for Outreach and Extension Services;
  3. Registrar (RIO)                              -           Secretary;
  4. Extension and Outreach Coordinator(s);
  5. One Dean/Director nominated by Senate;
  6. One Senate Representative;
  7. Director of Partnerships and International Affairs; and
  8. Two co-opted members from outside the University.

Board Outreach & Extension Services Page

  1. Be answerable to the Vice-Chancellor;
  2. Receive regular progress reports for consideration and approval;
  3. Monitor and evaluate the general performance of the Directorate.

Board Outreach & Extension Services Page

Board Partnership & International Affairs
  1. Deputy Vice-Chancellor (RIO) - Chairperson;
  2. Four (4) Deans/Directors nominated by Senate;
  3. Director  –  Secretary; and
  4. Registrar (RIO).
  1. Be answerable to the Vice-Chancellor;
  2. Receive regular progress reports for consideration and approval; and
  3. Monitor and evaluate the general performance of the Directorate.
Board Research, Innovation & Technology
  1. Deputy Vice-Chancellor (RIO) - Chairperson;
  2. Director, Centre for Research, Innovation and Technology (CRIT) - Secretary;
  3. Director , Centre for Outreach and Extension Services;
  4. Four (4) Deans/Directors nominated by Senate;
  5. Two Student representatives;
  6. Two co-opted members from outside the University;
  7. Director of Partnerships and International Affairs; and
  8. Registrar (RIO).
  1. Be answerable to the Vice-Chancellor;
  2. Receive regular progress reports for consideration and approval; and
  3. Monitor and evaluate the general performance of the Directorate;
Research, Publications and Press
  1. Deputy Vice-Chancellor (RIO)   –  Chairperson;
  2. Four (4) Deans/Directors nominated by Senate;
  3. Director, Board of Post Graduate Studies;
  4. Two (2)  Senate representatives;
  5. University Librarian;
  6. Public Relations Officer;
  7. Two (2) Students’ representatives;
  8. Director CRIT;
  9. Patents Officer; and
  10. Director Enterprise Services.

    In Attendance
    Registrar (RIO)    -   Secretary.

  1. To develop and recommend to the Senate the research policy of the University;
  2. To review University research policy and make recommendation to Senate;
  3. To establish research priorities for the University;
  4. To receive and approve all research proposals and co-ordinate collaborative research projects;
  5. To make recommendations to Senate on the allocation of funds available for research and travel in connection with research and for traveling to conferences;
  6. To receive reports from recipients of grants on the use of research funds received from all sources;
  7. To allocate research funds to individual applicants out of the funds voted by Senate for this purpose;
  8. To formulate proposals for applications for research funds from external donors;
  9. To develop and recommend to the Senate an Intellectual Property Rights Policy;
  10. To advise the Senate  on relative merits and weighting of  patents and publications  with regard to  promotional criteria for academic staff;
  11. To prepare annual budget estimates or a submission for all allocation of funds from the University resources;
  12. To identify and recommend to the University the establishment of research facilities or laboratories;
  13. To act as a clearing house for Publications/articles authored by members of  Departments, Institutes, Schools, etc;
  14. To advise and bring about campus newsletters, University magazines and research journals and other formal University documents;
  15. To receive and consider manuscripts for publication;
  16. To direct the affairs of University Press;
  17. To recommend to Senate publication opportunities or matters that would complement education materials availability;
  18. To seek ways of making University Press a self-supporting institution;
  19. To cause to be conducted courses to University staff on education materials preparation for publication and related aspects;
  20. To encourage staff to produce instructional materials; and
  21. To recommend to Senate relevant regulation, guidelines, policies and directives with regard to ethical and safe practice in research.
Community Outreach
  1. Deputy Vice-Chancellor (RIO)   –   Chairperson;
  2. Four (4) School representatives;
  3. Two (2)Senate representatives;
  4. Public Relations Officer;
  5. Director of Partnerships and International Affairs;
  6. Director (Centre for Outreach and Extension Services);
  7. One representative of Alumni Association; and
  8. Registrar (RIO)  –  Secretary.
  1. To develop and recommend to the Senate the Outreach policy of the University;
  2. To establish outreach priorities;
  3. To receive and approve outreach proposals, including outreach activities;
  4. To identify and make recommendations on ways of raising funds to support outreach activities;
  5. To encourage activities with Schools/Faculties and Departments on matters pertaining to institutional linkage, continuing education and extension programmes;
  6. To cause to promote a closer linkage of research, training and extension through staff and student involvement in outreach activities including public sector interaction; and
  7. To encourage and promote consultancy services by staff to clients/farmers on request.
Farms and Field Stations
  1. Deputy Vice-Chancellor (RIO)    -   Chairperson;
  2. Four (4) School/Faculty/Institute Representatives;
  3. Two (2) Senate Representatives;
  4. Director (Centre for Outreach and Extension Services);
  5. Dean School of Agriculture and Food Security;
  6. Director CRIT;
  7. Registrar (RIO)  -  Secretary;
  8. Estates Manager;
  9. Farm Manager; and
  10. Finance Officer.
  1. To advise the Vice-Chancellor and the Senate on matters affecting the University Farms and the Field Stations;
  2. To develop and sustain the University Farms and Field Stations as viable research, training and demonstration entities;
  3. To consider the needs for special facilities for research and training in the farms;
  4. To allocate plots for experiments to research groups;
  5. To receive and consider Farms and Field Stations reports including financial income and expenditure statements; and
  6. To consider ways of attracting financial assistance from sources outside the University;

 

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Bondo (Main) Campus
P.O. Box 210 - 40601 Bondo – Kenya.

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